Multi-Site FMCG Partnership
OEE records achieved and maintenance costs kept within budget across 30+ FMCG factories in Finland and Estonia. Through a long-term Partner engagement, Propelance developed a group-level maintenance strategy that broke the firefighting cycle — harmonising standards across independently operated sites while adapting to each factory’s maturity level.
- Client
- Multinational
- Location
- Finland & Estonia
- Duration
- Partner engagement
- Industry
- 2 sites
- 01
Little to no harmonization in maintenance management across 30+ sites — each factory operated in isolation with no shared standards or benchmarks.
- 02
Maintenance teams lacked strategy and vision, leaving site managers without a clear roadmap for improvement.
- 03
Short-term focus and constant firefighting resulted in unmotivated teams working inefficiently — driving up maintenance costs while technical availability declined.
- 01
Organizations entered a long-term outsourcing partnership, aligning both sides around shared KPIs and accountability.
- 02
A group-level maintenance management strategy was developed and signed off with the customer's executive leadership.
- 03
Joint strategy framework was implemented with a dedicated steering committee and pre-booked governance ceremonies to ensure disciplined execution.
- 04
The group strategy was adopted to each individual site according to its maturity level, then translated into practical action plans with clear responsibilities and deadlines.
- 01
From day 1, customer leadership reported increasing transparency and predictability in maintenance performance across all sites.
- 02
The agreed maintenance cost stayed within budget for the entire engagement — providing predictable OPEX in a variable production environment.
- 03
Each site's maintenance organisation was reviewed and optimised — for operational stability and team effectiveness.
- 04
5S was rolled out in the maintenance areas in the first phase — a visible signal of change management commitment across the organisation.
- 05
Several OEE records were achieved, validating the strategy's impact on production performance.
An ongoing partnership.
In Finland and Estonia.
Planned maintenance cost, every year.
Operational accountability across eight areas.
Throughout the engagement we owned end-to-end maintenance operations across 30+ sites — as part of daily work, not as outside consultants.
- 01Health and safety
- 02Organizational development
- 03Productivity (OEE)
- 04Maintenance cost control
- 05Reliability-centered maintenance
- 06Asset condition assessment
- 07Digitalization
- 08Maintenance planning and scheduling
Harmonisation doesn’t mean uniformity.
Adapting a single strategy to each site’s maturity level — rather than imposing one standard — is what broke the firefighting cycle across 30+ independent operations.
The dedicated steering committee and pre-booked governance ceremonies ensured that group-level strategy translated into site-level action — with clear responsibilities, deadlines, and accountability at every level.
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