Long-Term Partnership
Full maintenance outsourcing — end-to-end responsibility for the maintenance operation sits with Propelance. The client's maintenance workforce, along with its payroll cost, transfers to us, and we take responsibility for meeting budgets and delivering results within a co-designed governance structure and shared KPIs — across any industry, in both process and discrete manufacturing.
Full operational ownership with co-designed governance — not a black box.
The partnership structure is defined jointly with executive leadership before the engagement begins — covering scope, governance model, team composition, shared KPIs, and long-term success metrics. Governance typically includes quarterly steering reviews, monthly operational reviews, and weekly site-level performance meetings — ensuring ongoing alignment and full transparency.
At every site in scope, we take over the full operation of maintenance — together with the existing team, who from that point work under Propelance's direction. The operating model is standardised where possible and adapted to each site where necessary — always in line with the client's operational priorities.
The transition is structured to preserve continuity and build trust from day one.
Existing maintenance teams are integrated into the Propelance organisation structure with careful attention to operational knowledge, team stability, and individual development. Every team member’s role, competence, and growth path is addressed during the transition — this is not a restructuring exercise but an integration designed to strengthen the team.
As partnerships mature, the focus shifts from establishing foundations to raising the bar. Improvement targets evolve, operating standards tighten, and the maintenance operation becomes a measurable contributor to the organisation’s competitive position — not just a cost line to be managed.
Full accountability, full visibility.
Partner agreements are multi-year engagements — typically three to five years or longer — because durable change requires sustained commitment from both organisations. The governance framework is co-designed with executive leadership before day one: joint steering committee, shared KPI framework, pre-booked review cadences, and transparent performance reporting at site, operational, and executive levels.
The objective is full operational ownership without the trade-off of opacity. Every Partner agreement is structured to give the client organisation complete visibility into performance, costs, and improvement trajectory — backed by results documented across the case study portfolio.
The scope of a Partner agreement typically encompasses the following areas across single-site and multi-site operations, defined collaboratively and adapted as the engagement evolves.
Joint steering committee, shared performance frameworks, transparent reporting, and structured review cadences from site level to executive level.
Establishing CI as a way of working — structured programmes, internal champions, and measurable improvement targets embedded in daily operations.
Structured development programmes, competence building, and practical training to strengthen team capability throughout the partnership.
Harmonised processes, shared best practices, and cross-site benchmarking to drive consistency and accelerate improvement across all locations.
Spare parts management, service contract optimisation, overtime control, and total maintenance spend transparency within agreed budgets.
Outcomes from a selection of multi-year Partner engagements across single- and multi-site operations.
Results from additional Partner and Manage engagements are documented in the complete case studies.
Electronics Manufacturing Scale-Up
PartnerGlobal Leader · Hungary · 5-Year Engagement
Read case studyMulti-Site FMCG Partnership
PartnerMultinational · OEE Records · Finland & Estonia
Read case studyMulti-Site Metals Transformation
PartnerMultinational · Cost Reduction · Czech Republic & Poland
Read case studyNot every transformation requires full outsourcing.
For organisations that retain operational ownership but need a dedicated transformation manager on-site to drive improvement, a Manage engagement provides the appropriate level of involvement.
Managed TransformationStarting PointA structured assessment defines the starting conditions.
A Factory Assessment provides the scored, evidence-based foundation that identifies where the partnership should focus first — ensuring effort is directed at the areas where impact is highest.
Factory AssessmentExplore a Partnership
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